Community North Bee Guidelines

Mission Statement: 

Throw size quilts will be made and donated for distribution to adult patients in Community North and Heart Hospitals on Christmas.

Regulations:

  1. Donated fabrics for quilt tops and backs are for sewing quilts for adult patients at Community North and Heart Hospitals.
  2. Any children’s fabrics donated will be handled by the Store Room Manager to be given to Mudsock charity projects for children. Any donated fabric not suitable for quilting will be handled by the Store Room Manager to be given to the Mudsock Steals & Deals or other charities.
  3. Every effort should be encouraged with training for members to complete their quilt themselves.  Donors of quilt tops can contact volunteer long arm quilters to quilt their quilt top.  Donor of quilt top should have the quilt top pressed and threads trimmed, quilt back pieced (if necessary) and pressed. Both should be submitted for quilting on hangers. Long-arm quilters will provide the batting and will be reimbursed for cost by Hospital Auxiliary or Mudsock Quilters Guild.
  4. Community North Quilting Bee operates under Mudsock Quilters Guild, Fishers; a not-for-profit 501(c) (3) organization.
  5. Monthly Bee meetings will be held at Community Network Health Pavilion, 9669 E. 146th Street, Noblesville,  Suite 160 the 3rd Monday of the month 9:30 to 3:00, provided at no charge or a substitute location (see Web Site). Bee members/guests will sew quilts for the sole purpose of the Mission Statement. Community will also provide storage area when available for donated fabrics and sewing aides.
  6. Quilts will be sewn at monthly meetings and at members’ homes. All donated fabrics not used must be returned to the Store Room Manager at the monthly meeting for storage.

Guidelines:

  1. All quilts are to be made from cotton quilt material, cotton batting and cotton backing materials (exception to cotton batting can be 80% cotton and 20% polyester). Bindings must be machine sewn (no hand sewing).
  2. Throw size quilts tend to be between 40-50” wide and 50-60” long.
  3. Members are encouraged to shop in the store room for fabric, backs and batting.
  4. Quilt should include a label reading:

Happy Holidays – Mudsock Quilters Guild – Your name (if you desire) – Fishers, IN

  1. Receipts should be saved for batting and backing materials with items circled that were purchased excluding tax.  Receipts should be turned in to Bee Administrator with completed quilt. Current reimbursement is up to $50 per quilt. If a label is not provided, a piece of paper with donor’s name should be secured to the quilt.
  2. Bee Administrator will record quilt in Excel spreadsheet with donor name and whether it is intended for a man, woman or either. Quilt may be photographed for future posting on Facebook page and any programs throughout the year.
  3. Bee Administrator will photocopy all receipts, record on cover letter itemizing receipts and totals per person and mail original receipts, cover letter and address list to Head of Volunteers at Community North Hospital for reimbursement by the Hospital Auxiliary who will mail the check to the donor or to Mudsock Treasurer for reimbursement if funds are not available from the Auxiliary. File copies will be retained by Bee Administrator.
  4. Quilts may be shown at Mudsock regular monthly meeting or the Bee monthly meeting, but all quilts should be brought to the storage room at 9669 146th Street, Noblesville, recorded on sign-in sheet and designated for Man, Woman or Either, folded and packaged in clear bag provided and labeled with appropriate designation. Quilts will then be placed in appropriate storage bin by designation. Quilts may also be turned in when the Store Room is open for shopping (see web site for schedule.
  5. A yearly quilt show may be conducted to the public of all completed quilts. Suggested admission donation of $5 will be collected and given to Mudsock Treasurer. Proceeds will be reported in a separate line item to designate revenue.

These Regulations and Guidelines will be reviewed and updated annually. All Bee members will receive a copy of these statements.

Any questions or comments should be directed to the Bee Administrator, Pat Jones. Revised May 2022

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